The budget tool built for
the way you work.
Stop managing vendor invoices in spreadsheets. GreenLedger captures every bill, assigns GL codes with AI, and keeps your budget vs. actual one click away — all year long.
No credit card required. Cancel anytime.
Every invoice captured in seconds — not minutes.
You shouldn't need to be an accountant to keep clean records. GreenLedger removes every friction point between receiving a bill and having it in your books.
Watch folder auto-import
Point GreenLedger at any folder on your Desktop or Downloads. Drop a PDF and it appears in your queue automatically.
AI budget code suggestions
The AI reads the vendor and amount and suggests the right GL code from your budget. Confirm in one click.
Line item splitting
One invoice covering multiple codes? Split it cleanly across as many GL accounts as you need.
Know where you stand before your board asks.
Real-time budget vs. actual, broken down by GL code. View any month or the full fiscal year with one button. No pivot tables, no waiting for the accountant.
Visual GL code breakdown
Every code shows its budget, spend, and a color-coded bar — green, amber, or red at a glance.
Month or full fiscal year
Toggle between a single month and a full fiscal year YTD view. Your FY start month is respected everywhere.
Pending, review & reconciled
See reconciled spend, in-flight invoices, and anything flagged for review — all in one row.
Walk into budget season
already prepared.
The AI Budget Planner analyzes your actual vs. budget history, reads your own planning notes, and generates a complete line-by-line proposal with justifications — ready for your board in a formatted Word document.
Show your board real local data
to justify wage increases.
GreenLedger pulls real fuel, grocery, utility, and dining prices for your ZIP code every quarter and tracks how they change year over year. When your board asks why wages need to go up, you have objective, local evidence — not just a gut feeling.
Average cost pressure: +7.7% YoY — use this data to support wage and supply budget increases.
Up and running in an afternoon
No IT department required. No data migration project.
Import your GL budget codes
Paste your existing codes or upload a spreadsheet. GreenLedger imports your chart of accounts in seconds.
Start recording invoices
Upload manually, configure the watch folder, or enter by hand. Every bill lands in one place.
Confirm AI-suggested GL codes
Flagged invoices appear in "Needs Review." Confirm the AI suggestion or pick a different code — done.
Track spend vs. budget in real time
Budget vs. Actual updates the moment you confirm an invoice. Check in daily or pull the full year before a board meeting.
Generate next year's proposal with AI
Add your planning notes, run the AI, review the proposals, and export a board-ready Word document.
GreenLedger cut my end-of-month reconciliation from a full afternoon to under 20 minutes. The AI coding alone is worth the subscription.
Try GreenLedger free for 30 days.
No credit card. No spreadsheets. Just set up your budget codes and start recording invoices — everything else follows.