Three plans. No surprises.
Start with invoice automation, or unlock full AI-assisted budgeting and planning. Every plan includes everything in the tier before it. Here's what pricing will look like at launch.
Invoice Automation
Get invoices out of your inbox and into a real workflow.
Best for courses that mainly want invoice capture, GL coding, approvals, and budget vs. actual.
Save $189 vs. monthly
Includes
- Dashboard & real-time spend tracking
- Invoice upload — PDF, photo, or email forwarding
- AI invoice extraction
- Vendor matching & contact book
- AI GL code suggestions
- Review & approval workflow
- Invoice stamping (approval PDF overlay)
- Export & email invoices to your controller
- Budget vs. Actual tracking
14 days free, then $999/yr plus sales tax where applicable.
Budget Intelligence
Everything in Invoice Automation, plus AI-assisted budgeting.
Best for superintendents who want AI help with budget planning, GL reports, historical actuals, and board-ready summaries.
Save $249 vs. monthly
Only +$300/yr over Invoice Automation
Everything before, plus:
- AI Helper — ask questions about your budget anytime
- AI Budget Planner with Word export
- Historical actuals import
- Monthly GL report reconciliation
- Reports library — vendor summaries, year-over-year trends
- Events & operations calendar
14 days free, then $1,299/yr plus sales tax where applicable.
Complete
Everything in Budget Intelligence, plus full operations planning.
Best for courses that want the full operating layer — capital planning, equipment, inventory, weather intelligence, and broader AI advisor access.
Save $289 vs. monthly
Only +$200/yr over Budget Intelligence
Everything before, plus:
- Board-ready report generation
- Capital Planning — multi-year project lifecycle, quotes, approvals
- Equipment Management — asset health, depreciation, service history
- Inventory — chemical/supply tracking, spray sheet parsing
- Weather Intelligence — weather-adjusted budget forecasting
- Benchmarking — cost-pressure index vs. regional data (peer club comparisons coming soon)
- Full AI advisor access across budget, capital, equipment, and weather
14 days free, then $1,499/yr plus sales tax where applicable.
Compare every feature side by side ↓
What each step up unlocks
Every plan kills the invoice typing. The upgrades put AI to work on your budget — then on the whole operation.
| Feature | Invoice Automation $999/yr | Most popular Budget Intelligence $1,299/yr | Everything Complete $1,499/yr |
|---|---|---|---|
| Daily invoice workflow | |||
| Invoice upload — PDF, photo, or email forwarding | |||
| AI extraction & GL code suggestions | |||
| Review, approval & invoice stamping | |||
| Vendor matching & contact book | |||
| Export & email invoices to your controller | |||
| Dashboard & budget vs. actual tracking | |||
| AI budgeting layer | |||
| AI Helper — ask about your budget anytime | |||
| AI Budget Planner with Word export | |||
| Historical actuals import | |||
| Monthly GL report reconciliation | |||
| Reports library & year-over-year trends | |||
| Events & operations calendar | |||
| Complete operating layer | |||
| Board-ready report generation | |||
| Capital planning — multi-year projects & quotes | |||
| Equipment — asset health & service history | |||
| Inventory — chemical tracking & spray sheets | |||
| Weather intelligence & budget forecasting | |||
| Benchmarking — cost pressure index | |||
| Full AI advisor across budget, capital & weather | |||
| Start Free Trial | Start Free Trial | Start Free Trial | |
Each plan includes everything in the tier before it. Underlined features link to a closer look.
Want help getting started? — Optional Onboarding, $400 one-timeOptional
Make the system useful from day one. We can help upload and organize up to one year of past data plus your current year's data so GroundsLedger is useful from day one.
Optional — add it at checkout when you subscribe.
Enterprise
Multi-course management, custom contracts, dedicated support.
Start today.
14days free, no credit card required — then pick the plan that fits, or sign in if you're already a customer.